Booking software for experiences, not appointments.
You don't book a person for half an hour. You book a simulator, a car, a bay and an instructor, with capacity, buffers and a deposit. Book Controls is built for that.
14 days free, no card required. Running live at FlightX in Perth.
Friday 4 September
3 resourcesBooking tools mostly assume you are selling a person's time.
If your business sells time on equipment, three things break almost immediately.
One calendar isn't enough
A single session can need a simulator, an instructor and a briefing room at once, and can't start unless all three are free. Tools that model one calendar force you to double-book on purpose and remember the rest.
A slot isn't just free or taken
Two seats sold out of six is still available. Turnaround between sessions differs by resource. Pricing changes with duration and party size. Binary availability throws away capacity you have already paid for.
The money is the hard part
Deposits, gift vouchers bought at Christmas and redeemed in July, add-ons, partial refunds, and every one of them reconciled into your accounts. Plenty of booking tools stop at "payment received".
Every resource, every deposit, every voucher, in one place.
Scheduling that matches your equipment
Multiple resources per booking, real capacity per session, durations set per experience, buffers before and after, operating hours and one-off closures.
Sell more than a seat
Gift vouchers with balance tracking and expiry, add-on products, discount codes, and pricing that varies by duration and party size.
Get paid, then reconciled
Card payments and deposits through Stripe, partial and full refunds, and invoices pushed into Xero against the account codes you choose.
Fill the quiet slots
Recover abandoned checkouts, win back customers who haven't been in for a while, and send campaigns with opt-out handled properly.
Run the front desk
Take bookings over the phone, check people in on arrival, keep customer history, merge the duplicates, and see every change on a booking's timeline.
Take bookings anywhere
Drop the booking widget into any website, embed it in Shopify, or send customers straight to your own Book Controls booking page.
Priced on your team and your experiences.
No commission on your bookings.
Confirmed at launch. Early access customers keep the price they start on.
Starter
One location finding its feet.
$79per month
- 2 team members · 3 experiences
- Card payments and deposits
- Booking widget for your site
- Email confirmations and reminders
Growth
A full roster and a real product range.
$179per month
- 8 team members · 15 experiences
- Everything in Starter, plus
- Gift vouchers and discount codes
- Add-on products
- Xero invoicing
Operator
Multiple sites, or a busy single one.
$349per month
- Unlimited team · unlimited experiences
- Everything in Growth, plus
- Campaigns and win-back automation
- Your own domain
- Priority support
All plans include the 14-day free trial with no card required. Prices in AUD, excluding GST. Card processing fees are charged by Stripe, not by us.
Built alongside a flight simulator centre that runs on it every day.
FlightX in Perth sells flight simulator experiences across multiple simulators, with group bookings, gift vouchers and Xero invoicing. Book Controls started as their system and became a product. Everything on this page is running at FlightX today.
Set up your experiences and take a booking.
Start your 14-day trial and you will be taking bookings today. No card, no setup call, no contract.
Would you rather talk to someone first? Tell us what you run and we will get in touch.